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Automotive & Mobility

Volkswagen manages procurement across a global network of outsourced vendors, each handling their own contracts, payments, and reporting. We built the Volkswagen Global Shared Procurement System (VGSPS), a custom platform that brings all of it into one place: a single system containing historical procurement records, reports, and analyses. Built for high availability and automation, it keeps procurement data consistent and visible across global operations.

Challenges

  • 01

    Scattered Vendor Management

    Centralize vendor contracts, payments, and procurement steps for better oversight across multiple outsourced partners.

  • 02

    No System-Wide Cost Visibility

    No clear, connected reporting on total procurement costs, progress, or stakeholder analysis across the system.

  • 03

    Disconnected Cash Tracking

    Improve cash flow tracking and reporting to support procurement funding decisions and accountability.

  • 04

    Global Scale and Availability

    The platform had to stay available at scale across global operations and integrate new services with minimal effort.

Solution

// Pixel perfection, always

Volkswagen’s procurement team evaluated progress and funding manually in Excel, which required time and careful coordination. We built an automated procurement tool to streamline workflows, reduce human error, and centralize procurement activity, creating a system designed for accuracy, reliability, and efficient evaluation across stakeholders.

 The platform pulls network information automatically from CRAMER and handles distribution, scaling, and backup. It runs on REST APIs, stays UI independent and horizontally scalable, and works with Volkswagen's existing standards. We also ran training and support so teams could adopt it quickly.

Results

  • A Custom Procurement
    Platform

    Volkswagen replaced its manual Excel process with VGSPS, one tool for managing contracts, payments, and reporting.

    01

  • In Use Across Global
    Operations

    Volkswagen runs VGSPS across its procurement operations worldwide.

    02

  • Time and Cost Savings

    Automating the manual steps saved the procurement team time and reduced the cost of running the process.

    03

  • Clearer Visibility for
    Stakeholders

    Centralizing procurement gave stakeholders a consistent view of spend, progress, and cash flow in one system.

    04